We Use and Recommend

Google Workspace

For Small Business

We've Been Using Google Workspace for Small Business
For Over 10 Years

From day one, we've trusted Google Workspace to power our own business — and we've recommended it to every client we've worked with.

Now, we're making it even easier for you to get started.

We’ll help you set it up, train your team, and even get you a discount on your annual subscription.

Google Workspace isn’t just email and cloud storage anymore — it’s an intelligent platform that now includes powerful AI tools built to save you time and help your business grow.

In addition to Gmail, Calendar, Drive, and Meet, your Google Workspace account also includes a full suite of productivity tools designed to keep your business running smoothly, whether you're in the office or on the go.

Included Workspace Tools Every Small Business Can Benefit From:

Google Docs – Create and collaborate on proposals, contracts, and reports in real time
Google Sheets – Track budgets, invoices, client data, and workflows with powerful spreadsheet tools
Google Slides – Build presentations for clients, pitches, or internal training sessions
Google Forms – Collect client feedback, intake forms, and employee surveys
Google Chat – Keep communication flowing with your team via direct messages and group channels
Google Keep – Save notes, reminders, and checklists that sync across devices
Admin Console – Manage your team’s access, permissions, and security settings from one place

All of these tools are cloud-based, mobile-friendly, and designed to make small teams more agile, organized, and collaborative.

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Your Google Workspace Now Includes AI

Google Workspace has evolved from a simple productivity suite into a powerful AI-enhanced platform designed to help local businesses run smarter and faster.

With the rollout of tools like Gemini, NotebookLM, and Google AI Studio, paid Workspace accounts now include built-in artificial intelligence capabilities that streamline workflows, reduce manual effort, and unlock new levels of productivity for your team and your business needs.

Whether you're responding to emails, creating client proposals, analyzing data, or designing automated internal systems, these tools give you the ability to move faster with less friction—without hiring extra staff or outsourcing.

Below, we’ve highlighted the key AI tools available inside Google Workspace and how they can help your local business grow more efficiently.

We’ll also help you setup Google Workspace For Small Business by contacting us here.

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Gemini is your built-in AI assistant inside Google Workspace — designed to help you think faster, write better, and make smarter decisions across Gmail, Docs, Sheets, and more.

For local business owners, Gemini acts like a full-time digital team member that helps you save time on repetitive tasks and gives your staff the ability to work more efficiently without needing technical training.

Whether you’re drafting emails to clients, summarizing meeting notes, generating content ideas, or organizing data for a marketing campaign, Gemini can support daily operations with just a few prompts.

It's always on, always learning, and tailored to the context of your business.

Use Gemini For:

Email Writing: Instantly draft, summarize, or reply to emails in Gmail with contextual awareness of past conversations.
Document Creation: Write contracts, proposals, or blog posts in Google Docs using short prompts.
Meeting Summaries: Summarize long threads, video calls, or meeting notes in clear bullet-point recaps.
Sheets Analysis: Ask natural-language questions to make sense of spreadsheets — e.g., "Which product had the highest sales last month?"
Marketing Support: Generate social media captions, ad headlines, and meta descriptions quickly and on-brand.
Customer Service: Draft templated responses for FAQs or support emails using consistent tone and helpful language.
Task Automation: Ask Gemini to automate checklists or assign tasks via Docs or Sheets during project planning.

NotebookLM is an AI-powered research and planning assistant that helps you turn your own content into a source of insight.

Built into Google Workspace, this tool lets you upload documents, notes, PDFs, and data—and then ask questions, generate summaries, brainstorm ideas, or draft new content based on that material.

For local businesses, NotebookLM is a game-changer for onboarding, training, documentation, and internal communication.

Instead of digging through folders or relying on memory, your team can query your own documents as if they were talking to an expert assistant trained on your business.

Use NotebookLM For:

Team Training & Onboarding: Upload your employee handbook or SOPs and let new team members ask questions to understand procedures faster.
Client Brief Summarization: Turn complex client documents into concise, actionable summaries.
Proposal Writing: Feed in previous proposals and get AI-generated drafts for new clients based on your style and tone.
Content Repurposing: Upload blogs or service descriptions and ask NotebookLM to generate email newsletters, captions, or summaries.
Meeting Notes & Follow-ups: Upload meeting transcripts and ask for key takeaways or tasks to assign.
Internal Knowledge Base: Build a searchable, interactive database of how-to docs, project files, or vendor agreements.

Google AI Studio is a low-code/no-code tool that helps you prototype and deploy AI-powered workflows tailored to your business—without needing to be a developer.

It allows you to build small internal tools, chatbots, or automations using Gemini models, with a simple interface that connects to your existing Google Workspace apps.

For local businesses, this means you can automate time-consuming or repetitive tasks like customer follow-ups, appointment reminders, internal tracking, or FAQs — all while keeping your systems lightweight and personalized.

Use NotebookLM For:

Automated Client Follow-Ups: Set up workflows that send polite reminders or thank-you emails after a service visit.
Smart Intake Forms: Use AI to instantly summarize or triage form responses from leads or customers.
Internal Chatbots: Create a chatbot that answers employee questions about policies, product specs, or service procedures.
Custom GPT-style Tools: Build an in-house assistant trained on your documents to help with admin, marketing, or customer service tasks.
Appointment & Task Automation: Trigger calendar invites, generate task lists, or update Sheets automatically based on new entries or actions.
AI-Powered Lead Qualification: Connect forms or CRM inputs to score or route leads based on keywords or sentiment.

Google Workspace
Insights

While Google Workspace optimizes your operations, a targeted Google Ads campaign can quickly bring new customers to your Baltimore business.

Google Workspace collaboration tools save employee's up to 171 hours per year.
96% of Forbes' Next Billion-Dollar Startups use Google Workspace.
85% of consumers believe having a professional email is more credible than a personal one. Having a custom email immediately helps you appear more professional.
Using Google mail servers also assist greatly with email deliverability as a trusted way to send emails.
You can also add Team member accounts easily to your business email where they can activate gmail on their computers and mobile devices.
Your business will also be able to host Google Meet easily from any account. on the web and on mobile devices.
Setting up a business email with Google takes only a few minutes. Schedule a call with our team and we’ll help you.
Having a Google Workspace account allows you to have Cloud storage where you can store all your business documents and other files that can then be shared easily across your team and organization.
So all your team’s data is immediately available within Google Drive.
95% reduced risk of a data breach through email or collaboration tools.